To provide leadership for the Facility and Administrative Management function in Corporate Service to support the Hong Kong Red Cross (HKRC) in delivering its humanitarian services to fulfill its vision and mission. S/he will ensure effective implementation of the strategies and drive implementation and actions to ensure quality, efficiency, cost-effectiveness and continuous improvements for the service quality and efficiency for the sustainability of the HKRC.

Key Responsibilities:

• Lead and supervise the team of Facility and Administrative Management to oversee full spectrum of building management and office administrative functions including office systems management, insurance arrangement, carpark management, security, cleaning, warehouse management, landscaping; and to conduct management survey and propose value added service to upkeep service quality
• Formulate, lead and direct facility and administrative management service for headquarters, divisional headquarters and other premises management, develop office space management plan, repair and maintenance plan, lead the renovation projects, implement green management, energy efficiency, environmental health & safety measures to ensure a healthy and safe working environment
• Lead and organize tendering exercise for building and administrative management services, projects of repair and maintenance, enhancement of facilities, renovation projects and other related projects
• Manage contract renewal of maintenance contract, conduct vendor interviews, perform analysis and evaluations to ensure quality of vendor and budgetary control
• Develop policies and guidelines, operational manual and workflow to facilitate compliance and service delivery, conduct constant review to make recommendations for improvement / development
• Develop and oversee budget for building and administrative management and propose management fee for headquarters and other premises
• Act as the focal contact point with facility management company, vendors and contractors to facilitate communications and implementation of services
• Initiate environmental friendly solutions and lead the BEAM Plus accreditation program
• Conduct yearly fire drill and annual OSH audits, convey and promote OSH message to staff

Requirements:

• Bachelor degree in Engineering, Facility Management, Building Management, Business or related disciplines
• At least 8 years post-graduation and related work experience in Property or Facility Management, with at least 5 years at managerial level
• Good knowledge in building management, safety and health management, rules and regulations in facility management
• Proven experience in managing sizable facility complex (120,000 sq.ft. or above)
• Solid experience in project management/tendering process
• Experience in NGO environment and knowledge in BEAM Plus accreditation will be an advantage
• Excellent command of both written and oral English, Chinese/Cantonese/Putonghua
• Self-motivated, organized, proactive, strong interpersonal and communication skills and with client service orientation
• Immediate available preferred

Fringe benefits:

Fringe benefits including generous annual leave, marriage leave, compassionate leave, caring leave, medical and dental benefits (including dependents), Employer MPF voluntary contribution, and a discretionary incentive payment (where applicable) will be offered to the right candidates.

Contract Period: 2 years (Renewable)

Please send application together with full curriculum vitae and expected salary to the Head of Human Resources Development, Hong Kong Red Cross, 9/F Hong Kong Red Cross Headquarters, 19 Hoi Ting Road, West Kowloon, HK or email to hr@redcross.org.hk on or before 14 April 2024.

Personal data provided by job applicants will be used strictly in accordance with Agency's data protection policy for recruitment purposes only. Applicants not contacted within 4 weeks may consider their applications unsuccessful and all related information will be kept on our files up to a period of 6 months.