Form and Length

Each team shall submit a memorial for the Prosecutor or the Defendant, depending upon whom they are assigned to represent in the draw referred to in Rule 4.
 
Each memorial shall be typed with 1 1/2 line-spacing, using 'Times New Roman' font in size 12.
 
Citations must be in the body of the text or in footnotes (not end notes) and should be in an intelligible form.
 
Each memorial must have two cover sheets:

1. The first cover sheet must indicate the name of the participating institution, the names of the two student members of the team, whether the memorial is for the Prosecutor or the Defendant, and the word count of the memorial; and
2. The second cover sheet must have on it only the team's individual moot number which was supplied to the contact person of the team's relevant delegation upon registration (see Rule 12). (The purpose of this requirement is to protect the anonymity of the teams to ensure no prejudice or bias is shown in the assessment of the memorials.)

 
Each memorial shall not exceed 2000 words in length, which should include everything necessary to be presented for submission. In the event that any team submits a memorial of a length exceeding 2000 words, the Secretary shall deduct marks from that team's memorial score out of 100 (calculated pursuant to Rule 66) according to the following scale:
 

1. 1-50 words in excess – deduction of 5 marks;
2. 51-100 words in excess – deduction of 10 marks;
3. 101-200 words in excess – deduction of 20 marks; and
4. Over 200 words in excess – deduction of 30 marks.

 
In the event that any team violates any of the format requirements (pursuant to Rules 25-28), the Secretary shall deduct altogether 5 marks from the teams' memorial score out of 100 (calculated pursuant to Rule 66).
 

Submission of Memorials

Each team shall submit a copy of its memorial via e-mail (to ihl@redcross.org.hk) by 11th February 2009, and must dispatch via speed post or any express mail service by that same day a CD/DVD containing the same memorial, together with 20 hard copies of the same memorial, to the Secretary at the following address:

• The Secretary of the 7th Red Cross International Humanitarian Law Moot 
• Hong Kong Red Cross Headquarters 
• 33 Harcourt Road 
• Hong Kong S.A.R.

 
The copies of the memorial which are e-mailed and contained in CD/DVD must be in one of the following word processing formats: Microsoft Word for Windows (.doc), or Rich Text Format (.rtf). No other data format will be accepted without the express prior consent of the Secretary. The cover of CD/DVD should be prominently marked with the name of the participating institution, stating whether the memorial is for the Prosecutor or the Defendant, and the word processing format used.
 
The 20 hard copies of the memorials must be single-sided (i.e. reproduced on only one side of the paper).
 
The individual hard copies of the memorials must be securely stapled so that the stapling will hold throughout the Competition. Memorials should not be held together by rubber bands, lightweight staples, paperclips, pins or other insecure means, while binding on the edge is not necessary.
 
In the event that any team fails to submit its memorial on time (pursuant to Rule 31), the Secretary shall deduct 5 marks for each calendar day from the team's memorial score out of 100 (calculated pursuant to Rule 66).
 

Revision of Memorials
A memorial may not be revised for any purpose whatsoever once it has been submitted.