The Memorials

Form and Length

31. Each team shall submit two memorials for the Prosecutor and the Defendant respectively.

32. Each memorial (including body of the text, citations and footnotes) shall all throughout be typed with 1 ½ line-spacing, using ‘Times New Roman’ font in size 12.

33. Citations must be in the body of the text or in footnotes (not endnotes) and using a proper legal citation standard.

34. Each memorial must have two cover sheets:

i.	The first cover sheet must indicate the name of the participating institution, the names of the two mooters of the team in the order of the oral hearings throughout the competition, whether the memorial is for the Prosecutor or the Defendant, and the word count of the memorial; and
ii.	The second cover sheet must have on it only (a) the team's individual moot number which was supplied to the contact person of the team (see Rule 18), and (b) whether the memorial is for the Prosecutor or the Defendant. (The purpose of this requirement is to protect the anonymity of the teams to ensure no prejudice or bias is shown in the assessment of the memorials.)

35. Each memorial (excluding cover sheets) shall not exceed 2000 words in length, which should include everything, like citations, footnotes, endnotes, etc. In the event that any team submits a memorial of a length exceeding 2000 words, the Secretary/Assistant Secretary(ies) shall deduct marks from that team’s memorial score out of 100 (calculated pursuant to Rule 74) according to the following scale:

i.	1-50 words in excess – deduction of 5 marks;
ii.	51-100 words in excess – deduction of 10 marks;
iii.	101-200 words in excess – deduction of 20 marks; and
iv.	Over 200 words in excess – deduction of 30 marks.

36. In the event that any team violates any of the format requirements (pursuant to Rules 31-34), the Secretary/Assistant Secretary(ies) shall deduct altogether 5 marks from each concerned memorial prior to calculation of the teams’ individual memorial score out of 100 (calculated pursuant to Rule 74).

Submission of Memorials

37. Each team shall submit a copy for each memorial via a single e-mail (to ihl@redcross.org.hk) by 31st January 2013, and must dispatch via speed post or any express mail service on or before the same day (according to post mark) a CD/DVD containing the same two memorials, together with 24 hard copies (12 for Prosecutor and 12 for Defendant) of the same memorials, to the Secretary at the following address:

The Secretary of the 11th Red Cross International Humanitarian Law Moot
Hong Kong Red Cross Headquarters
33 Harcourt Road
Hong Kong S.A.R.

Phone : (852) 2802-0021 / Fax : (852) 2802-7359
Email : ihl@redcross.org.hk

The copies of the memorial which are e-mailed and contained in CD/DVD must be in one of the following word processing formats: Microsoft Word (.doc), or Rich Text Format (.rtf). No other data format will be accepted without the express prior consent of the Secretary/Assistant Secretary(ies). The cover of CD/DVD should be prominently marked with the name of the participating institution, and the word processing format used.

38. The 24 hard copies of the Prosecutor and Defendant memorials must be single-sided (i.e. reproduced on only one side of the paper).

39. The individual hard copy of the memorials must be securely stapled so that the stapling will hold throughout the Competition. Memorials should not be held together by rubber bands, lightweight staples, paperclips, pins or other insecure means, while binding on the edge is not necessary.

40. In the event that any team fails to submit both of its Prosecutor and Defendant memorials on time (pursuant to Rule 37), the Secretary/Assistant Secretary(ies) shall deduct 5 marks for each calendar day from each of the team’s memorial score out of 100 (calculated pursuant to Rule 74).

Revision of Memorials

41. A memorial may not be revised for any purpose whatsoever once it has been submitted.